The Archive feature in Gmail comes handy when you would like to preserve an email conversation forever but at the same time move it out of your main inbox. The tutorial is for Office 2016 but it should work with previous versions of Outlook on Mac OS X as well. Step 1: Open Microsoft Outlook. A significant advantage to this method is that it will handle the automatic responder emails on the Gmail server side, meaning before the email gets to your iPhone, iPad, or Mac, this can make the Gmail-based auto “out of office” responses faster and more reliable than setting them up on a local device, particularly if the device(s) in. Starting Word 2016 for Mac Mail Merge with Gmail already running (on another monitor), Mailings/Finish & Merge “Merge to Email” is greyed out. As all the Mail Merge recipients are in the Gmail file, I need to use Gmail as the source file for Excel. Outlook not available with Office Home & Student 2016 for Mac. ’Preview Results’ works OK - The Mail Merge function was created before Gmail was running. This statement precedes opening of Word/Mail Merge “This file needs to be opened by the Excel 5.x Workbook text converter, which may pose a security risk if the file you are opening is a malicious file. Choose OK to open this file only if you are sure it is from a trusted source. How do I associate the Gmail file with Word so that the merge will work? I was not under the impression that Office 2016 for Mac, Student version, was a web based version - this from Microsoft: 'Office 2016 is also sold as a one-time purchase, which means you pay a single, up-front cost to get Office applications for one computer. One-time purchases are available for both PCs (such as Office Home & Student 2016) and Macs (such as Office Home & Student 2016 for Mac). One-time purchases don’t have an upgrade option, which means if you plan to upgrade to the next major release, you'll have to buy it at full price.' Further, 'Office Online is the free version of Office that you can use in your web browser. Try the Office Online apps.' You can set up automatic replies for when you're out of the office and specify an end date so that the replies will stop automatically when you return, or you can manually turn off automatic replies. Set up automatic replies when you're out of the office • At the bottom left corner of the of the navigation pane, click Mail. • On the Tools tab, click Out of Office. • In the Autoreply Settings box select the account on the left you want to setup the out of office reply, check the Send automatic replies for account 'X' box (where 'X' is the account you'd like to send out of office replies from). • Under Reply once to each sender with, enter your automatic reply. • To set the start and end dates, select the Only send replies during this time period check box, and enter the start and end dates and times. Note: When you check this box and set start and end dates and times, your out of office replies will turn off automatically when the end date and time occurs. • To set options for replying to people outside your organization (if it is enabled by your Exchange administrator), check the Also send replies to senders outside my organization box, select Send to all external senders, and under Reply once to each external sender with, enter your automatic reply. Turn off automatic replies • At the bottom left corner of the of the navigation pane, click Mail. • On the Tools tab, click Out of Office. • Clear the Send automatic replies for account 'X' box (where 'X' is the account you'd like to turn off Out of Office replies for). Note: If you have multiple Exchange accounts, you must turn the Out of Office Assistant on or off for each account separately.
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March 2019
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